AI editing guide

How to Edit AI-Generated Text to Sound More Human

AI can give you a useful first draft. The final version becomes credible when you add your experience, judgment, language, and point of view. The goal is not to hide how the draft began. It is to make sure the finished text genuinely represents you.

Core principle

Keep the useful structure. Replace generic language with specific human thinking.

01

Decide what only you can add

Before editing words, identify the experience, opinion, lesson, or decision that makes the post yours.

  • A moment you observed firsthand.
  • A tradeoff you had to make.
  • A result that changed your view.
  • A practical detail outsiders often miss.
02

Replace the generic opening

AI drafts often begin with broad statements. Start closer to the real situation, tension, or insight.

Last quarter, a project we expected to finish in two weeks took six. The technical problem was not the reason.
03

Add concrete detail

Specific details make writing believable and useful. Replace abstract claims with something the reader can picture or verify.

Generic

Clear communication is essential for successful transformation.

More human

Our weekly update listed 14 workstreams, but nobody could answer one question: which customer problem were we solving first?

04

State your point of view

Human writing makes choices. Add what you believe, where you disagree, or what you would do differently.

I do not think the answer is another dashboard. The team needs one owner, one decision, and one deadline.
05

Remove polished filler

Delete phrases that sound impressive but add no meaning. If a sentence could appear in almost any post, make it more specific or remove it.

  • In today's rapidly evolving landscape.
  • It is important to note that.
  • This highlights the critical importance of.
  • By leveraging innovative solutions.
06

Use plain language

Prefer the words you would use when explaining the idea to a respected colleague. Short, familiar words usually make the thinking clearer.

Replace “utilize a strategic framework” with “use a clear process” when that is what you mean.
07

Vary the rhythm

AI text often gives every sentence a similar length and structure. Mix short statements with longer explanations. Let important points stand alone.

The plan looked complete. It was not. We had documented every task, but never agreed on who could make the final decision.
08

Keep one central message

A draft can collect too many lessons, examples, and conclusions. Choose the one point you want the reader to remember and remove what competes with it.

If a paragraph does not strengthen the main idea, move it to another post.
09

Turn conclusions into earned takeaways

Do not jump from a broad problem to a perfect lesson. Show the observation or reasoning that led you there.

Unconvincing

Ultimately, authentic leadership is the key to navigating change successfully.

More credible

People accepted the delay once we explained the tradeoff. They had resisted the plan because we had asked for trust without sharing the decision.

10

Check every fact and example

Confirm names, numbers, dates, quotations, and claims. Remove invented details, protect confidential information, and never present an AI suggestion as your experience.

11

Read it aloud

Your ear catches language your eyes may accept. Rewrite anything you would not naturally say, and pause where the reader needs space.

If you stumble over a sentence, the reader probably will too.
12

Finish with a real invitation

Avoid automatic questions such as “What are your thoughts?” Ask something connected to the post—or end with a clear statement when no question is needed.

Where does decision ownership become unclear in your organization?
Final checklist

One clear idea, a specific detail, an honest point of view, plain language, varied rhythm, verified facts, and no sentence you would not say yourself.

Final takeaway

The most human version is not the one with the most personality tricks. It is the one that contains your real judgment and experience.